Retail Agent Receive Payments

Note: The territories tab does not have to be selected, receive payments can be done at the organization (book) level. To access retail agent related invoices, lowest book level (territory at the present time) would need to be selected.

The General Ledger link, when selected, gives the opportunity to offset to a general ledger number.

Select the General Ledger link. Quick Navigation links vary by entity selected but the General Ledger link is available in all entity types.

Click the Ellipsis button next to the Account Number box. Select the account number that will receive the payment until the funds are deposited.

Note: The retail agent level receive payment assumes a credit to retail agent accounts receivable unless the payment is offset to another link.

In the Debit box, enter the amount owed.
In the Credit box, enter the amount being paid.
Select the 1099 check box if the entity is 1099 reportable.
Click the Ellipsis button in the LID # column to add a general ledger line item distribution for an employee. Line item distribution (LID) is used to track employee’s expenses that do not need to display on the general ledger.
On the Navigation Toolbar, click Add Row if more than one payment to the same vendor must be made.

The Accounts Payable link, when selected, gives the opportunity to include any previous accounts payable entries in a disbursement.

Select the transactions to pay.
On the Navigation Toolbar, click Pay All Selected.

The Reconciliation link, when selected, gives the opportunity to pull in any previous Retail Agent Payable Reconciliation that were created and posted.

On the Quick Navigation panel, click Reconciliations.
In the Reconciliations screen, click [Add New]. The selection screen is displayed.

Only posted Retail Agent Payable reconciliations will be available for selection. The amount can be a debit or a credit.

Use the check boxes to select the appropriate reconciliation.
Click OK.

The Invoices link, when selected, gives the opportunity to pull in retail agent invoices that have created a retail agent receivable balance.

Tip: To search for specific invoices, click the [Show] link and use the lists to enter search criteria. When making selections to pay, Nexsure will automatically select the closest matching invoice based on payment and date. Automatic selection is dependent upon the invoice setup at ORGANIZATION >accounting > invoicing setup > receive payment defaults.

Select the invoices to pay.

After Invoices are selected for payment, the Receive Payment Details link can be clicked to view money applied to invoices.

After Invoices are selected, click Receive Payment Details. Each line item is displayed.

Note: When posting to locked periods, keep the following in mind. If the staff member has rights to post to a locked period a dialog box is displayed letting the staff member know they are posting to a locked period. If the staff member does not have rights to post to a locked period, the only option is to change the date booked to an unlocked period. More information on rights for staff members to post to locked periods can be found at Transactions > Receive Payment Security.

Note: Only a staff member with Accounts Payable > Modify rights can change 1099 selections. Changes to locked or closed months can only be made by a staff member with Accounts Payable > Post Locked rights can change 1099 selections in a locked or closed month. For more information on security settings see 1099 Security.